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Print Checks

Updated

Overview

Note: Help content (except videos) has been updated to reflect the UI/UX changes in BQE CORE.

BQE CORE offers the check writing feature for its accounting feature. The Print Checks screen allows you to align and print checks that have been created in the Checks screen. Check printing is a batch feature as you typically print a series of checks at a time. Before printing checks, you have to purchase computer checks and set up your printer. CORE allows you to use custom check templates created by BQE for printing checks. Click to watch this video on writing and printing checks.

checks_thumbnail.png

Field Descriptions

How To

Print Checks

Align Checks

Field Descriptions

Field Name Field Description
Print Checks >
Starting Check No. First check number of the series for the current print session. This is typically auto-filled from the previously remembered series, but you can edit it and match it to check loaded in the printer.
Check Style Check templates that differ in terms of layout of the fields found on a typical check.
  • Standard
    Regular checks with the width of a regular business envelope. They usually fit three per standard paper (Letter or A4, depending on your printer/page settings).
  • Wallet
    Checks like two-part personal checks with perforations on the left for tearing. They are narrower so as to fit in your wallet, but of the same width as the other checks.
  • Voucher
    Checks having two detachable parts that fit on a standard paper (Letter or A4, depending on your printer/page settings). Besides a check, it has a voucher for the payee (stub with payment details). It is the same width as a standard check.
  • Voucher Details
    Checks having three detachable parts that fit on a standard paper (Letter or A4, depending on your printer/page settings). Besides a check, it has a voucher (stub with payment and bill details) and a duplicate voucher that is retained by the issuer. It is the same width as a standard check. This is the most common check format.
  • Stub Check
    Checks having three detachable parts that fit on a standard paper (Letter or A4, depending on your printer/page settings). Besides a voucher (stub with payment details) and check, it has a duplicate voucher that is retained by the issuer. It is the same width as a standard check.
  • Standard Custom Check
    CORE allows you to use custom check templates created by BQE for printing checks. These have a width of a regular business envelope. They usually fit three per standard paper (Letter or A4, depending on your printer/page settings).

Check No.

Ref. No.

Pre-assigned check number that enables CORE to print checks in that order instead of printing them randomly.

CORE sets the Check No./Ref No. for checks that are created against the bank service charges during account reconciliation as SERV_CHG. Such checks are treated as 'Printed' so that they do not show up in the Print Checks screen.
Payee Payee is the person who receives the check. It can be a vendor, an employee, a client or any other person to whom a payment is to be made via check. You can also print checks sorted by the payee.


Print Checks

To print a check, watch this video or follow these steps:

  1. Open the Checks screen from the side menu > Accounting.

    print checks print.png

  2. In the list view, click More > Print Checks.
  3. On the Print Checks screen, select the Bank Account whose check you need to print. You will see a list of unprinted checks.
  4. Enter the Starting Check No. of the series. It might be auto-filled, but you can edit it. Check Field Descriptions above for details.
  5. Select the right Check Style that matches the computer checks you have purchased. Check Field Descriptions above for details.
    - Standard
    - Wallet
    - Voucher
    - Voucher Details
    - Stub Check
    - Standard Custom Check
  6. Next, select the checks on the grid that you want to print and click Print.
  7. The Print Check viewer opens where you can preview the checks and also specify the print settings.

    print_checks_print2.png

  8. If everything looks okay, click Print. Else, click Cancel.
  9. You are prompted to confirm the printing of the checks. Choose Yes or No and then click Confirm.

The printed checks are removed from the list.

Align Checks

The Check Alignment feature allows you to preview the layout of a typical check. It allows you to edit and re-align the check to match the dimension and placement of fields on the actual check, especially for first-time printing. The new settings and alignment can be saved as a new custom template and can be used to print your checks in future. The check alignment and test printing options are unavailable when using the custom check templates.

To re-align a check:

  1. Open the Checks screen from the side menu > Accounting.

    print checks align1.png

  2. In the list view, click More > Print Checks.
  3. On the Print Checks screen, click Alignment.

    print_checks_align2.png

  4. On the Check Alignment dialog. you can see the layout of a typical check with printable fields.
  5. Select an item on the check and drag it to adjust its position and layout.
  6. After making the necessary changes, you can choose to Test Print it before printing the actual checks.
  7. If everything looks okay, click Save to save your new alignment.
  8. Back on the screen, select the checks that you want to print and click Print.

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