Recurring Checks

Overview

Note: Help content (except videos) has been updated to reflect the UI/UX changes in BQE CORE.

The Recurring Checks feature automates the process of writing checks. You can set up a recurring schedule that runs at a specified frequency to write checks using a template. It is useful for those who write checks to pay recurring bills with the same amount and vendor, say rent, utilities, auto lease payments, etc. Click to watch this video on creating recurring checks in BQE CORE.

Upon login, you can view all the scheduled transactions that require your intervention for processing. These recurring checks are static because only the date and check number changes; the check amount is fixed. BQE CORE lets you see every check that has been memorized for the purpose of automatic or semi-automatic replication. A single memorized check can produce an unlimited number of duplications. Note that the recurring checks schedule is no longer valid if the projects are not active.

Note: You cannot memorize void checks.

You can see the recurring or memorized checks under the notifications. On clicking, CORE displays a screen for viewing or processing them.

Field Descriptions

How To

Create Recurring Checks

Edit Recurring Checks

Show/Hide Columns in Grid

Export Recurring Checks

Apply Filters

Mark Screen as Favorite

Field Descriptions

Create Recurring Checks

To schedule a new recurring check, watch this video or follow these steps:

1. Open the Recurring Checks screen from the side menu > Accounting > Checks.
   
   
   
   
2. Click Create Recurring Check on the top-right.
3. On the Create Recurring Check screen, enter the required information. Check Field Descriptions above for details.
   • Name
   • Description
   • Payee
   • Source Check
   • Frequency
   • Start/End Date
   • Processor
     
     
     
     
4. Select the 'Process automatically' option if you want to completely automate the entire process. You still need to specify a processor who gets notified about it. Check Field Descriptions above for details.
5. Click Save & Done or Save & Add Another.

Edit Recurring Checks

To edit your recurring check:

1. Open the Recurring Checks screen from the side menu > Accounting > Checks.
   
   
   
   
2. In the list view, click on the check that you want to edit and select View Details.
3. On the Edit Recurring Check screen, enter more details or make changes, as needed.
   
   
   
   

4. Click Save & Done.

Show/Hide Columns in Grid

You can configure the fields or columns that appear on the grid in the list view. You can show or hide columns and sort the order of columns according to your requirements.

To do so, watch this video or follow these steps:

1. Open the Recurring Checks screen from the side menu > Accounting > Checks.
   
   
   
   
2. In the list view, click More > Show/Hide Columns on the action bar.
3. Select or un-select the column names in the drop-down list, say Status.
4. Next, click the column name you want to sort the data by, say Amount.
5. Click once for ascending order (A-Z) and twice for descending order (Z-A).

Note: You can resize the column widths on the grid and then reset them, if needed (More > Reset Column Widths).

You can also check the detailed video on navigation and customizing grids in CORE.

Export Recurring Checks

In CORE, you can export recurring checks to the Comma Separated Values file format. CORE exports data from all available columns and not just the columns visible in the grid.

To export the recurring checks to a .CSV file, watch this video or follow these steps:

1. Open the Recurring Checks screen from the side menu > Accounting > Checks.
   
   
   
   
2. In the list view, click More > Export as CSV.
3. A .csv export file is created and saved on your system at the default download location, say your desktop. Click to open the spreadsheet.

You can also check the detailed video on exporting data in CORE.

Apply Filters

To view selective data on the grid, watch this video or follow these steps:

1. Open the Recurring Checks screen from the side menu > Accounting > Checks.
   
   
   
   
2. In the list view, click  on the right.
3. On the Filters panel, select a filter from the drop-down and specify individual records or range.
4. Click Add Filters to specify more filters.
5. When you have finished, click Apply Filter. You can see selective data now.
6. You can remove the individual filters by clicking on each. To disable applied filters temporarily or remove all filters, click next to the Filters icon and select Disable Filters or Clear All, respectively.

You can also check the detailed video on applying filters in CORE.

Mark Screen as Favorite

You can mark or flag the most-often used and important screens in CORE as your favorites up to a maximum of ten. These favorite screens then display separately on the side menu under the Favorites list. You can manage all your favorite screens in CORE from User Settings.

To mark this screen as your favorite, watch this video or follow these steps:

1. Open the Recurring Checks screen from the side menu > Accounting > Checks.
   
   
   
   
2. In the list view, click on the top-right.
3. You can access this screen from the side menu under Favorites.

You can also check the detailed video on marking screens as favorite in CORE.