Recurring Checks

Overview

The Recurring Checks feature automates the process of writing checks. You can set up a recurring schedule that runs at a specified frequency to write checks using a template. It is useful for those who write checks to pay recurring bills with the same amount and vendor, say rent, utilities, auto lease payments, etc. Click to watch this video on creating recurring checks in Core.

Upon login, you can view all the scheduled transactions that require your intervention for processing. These recurring checks are static because only the date and check number changes; the check amount is fixed. Core lets you see every check that has been memorized for the purpose of automatic or semi-automatic replication. A single memorized check can produce an unlimited number of duplications. Note that the recurring checks schedule is no longer valid if the projects are not active.

Note: You cannot memorize void checks.

You can see the recurring or memorized checks under the notifications. On clicking, Core displays a screen for viewing or processing them.

Field Descriptions

Basic Tasks

Create Recurring Checks

Edit Recurring Checks

Advanced Tasks

Show/Hide Columns in Grid

Export Recurring Checks

Apply Filters

Mark Screen as Favorite

 

Field Descriptions

Field Name Field Description
Recurring Checks > Edit Recurring Check >
Transaction Type Type of recurring transaction. The field is pre-selected with Check in this case.
Source Check This is the original check that you want to memorize for future processing.
Processor Person responsible for processing the recurring check. When this person logs in, Core displays the recurring checks due for processing under Notifications. The processor can be an employee or a vendor.
Process automatically Processes the checks automatically according to the schedule and then notifies the processor. When that person logs in, Core displays a message that the check has been processed.

 

Create Recurring Checks

To schedule a new recurring check, watch this video or follow these steps:

    1. Open the Recurring Checks screen from the side menu > Accounting > Recurring Checks.

    1. Click Create New on the top-right.

    2. On the Add Recurring Check screen, enter the required information:

      • Name

      • Description

      • Payee

      • Source Check: This is the original check that you want to memorize for future processing.

      • Frequency

      • Start/End Date

      • Processor: Person responsible for processing the recurring check. When this person logs in, Core displays the recurring checks due for processing under Notifications. The processor can be an employee or a vendor.

    1. Select the ' Process automatically' (Processes the checks automatically according to the schedule and then notifies the processor.) When that person logs in, Core displays a message that the check has been processed. ' option if you want to completely automate the entire process. You still need to specify a processor who gets notified about it.

    2. Click Save & Done or Save & Add Another.

 

Edit Recurring Checks

To edit your recurring check:

    1. Open the Recurring Checks screen from the side menu > Accounting > Recurring Checks.

    1. In the list view, click on the check that you want to edit and select View Details.

    2. On the Edit Recurring Check screen, enter more details or make your changes.

    1. Click Save.

Show/Hide Columns in Grid

You can configure the fields or columns that appear on the grid in the list view. You can hide or show columns, and sort the order of columns according to your requirements.

To do so, watch this video or follow these steps:

    1. Open the Recurring Checks screen from the side menu > Accounting > Recurring Checks.

    1. In the list view, click More > Show/Hide Columns on the action bar.
    2. Select or un-select the column names in the drop-down list, say Status.
    3. Next, click the column name you want to sort the data by, say Amount.
    4. Click once for ascending order ( A-Z) and twice for descending order ( Z-A).

Note: You can resize the column widths on the grid and then reset them, if needed (More > Reset Column Widths).

Export Recurring Checks

In Core, you can export recurring checks to the Comma Separated Values file format. Core exports data from all available columns and not just the columns visible in the grid.

To export the recurring checks to a .CSV file, watch this video or follow these steps:

    1. Open the Recurring Checks screen from the side menu > Accounting > Recurring Checks.

    1. In the list view, click More > Export as CSV.

    2. A .csv export file is created and saved on your system at the default download location, say your desktop. Click to open the spreadsheet.

Apply Filters

To view selective data on the grid, watch this video or follow these steps:

    1. Open the Recurring Checks screen from the side menu > Accounting > Recurring Checks.

 

    1. In the list view, click  on the right.

    2. On the Filters panel, select a filter from the drop-down and specify individual records or range.

    3. Click Add Filters to specify more filters.

    4. When you have finished, click Apply Filter . You can see selective data now.

    5. You can remove the individual filters by clicking on each. To disable applied filters temporarily or remove all filters, click next to the Filters icon and select Disable Filters or Clear All, respectively.

Mark Screen as Favorite

You can mark or flag the most-often used and important screens in Core as your favorites up to a maximum of ten. These favorite screens then display separately on the side menu under the Favorites list. You can manage all your favorite screens in Core from User Preferences.

To mark this screen as your favorite, watch this video or follow these steps:

    1. Open the Recurring Checks screen from the side menu > Accounting > Recurring Checks.

    1. In the list view, click on the top-right.

    2. You can access this screen from the side menu under Favorites.

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