Creating benefits for biweekly pay period

Employees in a company accrue 5 hours of benefits per pay period, which is every two weeks (biweekly). However, to accumulate the correct 26 pay periods in a year, they get paid on every other week. In case of a semi-monthly pay period (twice a month), there are 24 pay periods and employees get paid on the 15th and 30th of each month.

Follow the steps given below to create a benefit for a biweekly (two weeks) pay period:

  1. In Core, create the relevant benefit in the Benefits list with the benefit period as two weeks.

  2. Set the benefits earning rule as: Employee earns 2.50 hours per week for 0 - 2 weeks.  This means the employee earns 2.50 hours of benefit per week or 5 hours every two weeks. (In case of semi-monthly, the benefits earning rule can be: Employee earns 2.50 hours per week for 0 – 2.17 weeks or Employee earns 10 hours per month for 0 – 4.00 months.)

  3. The next step is to assign the benefit to the qualifying employees in the Employees > Human Resources screen.

Suppose an employee has been assigned the above-mentioned benefit on January 1, 2020. Now the employee is earning 2.50 hours of benefits from January 1 to January 7 , 2020. The employee earns another 2.50 hours from January 8 to 14. In this way, the employee gets 5 hours of benefits for 2 weeks.

For the first pay period starting January 1 to January 14, 2020, the employee earns 5 hours of benefits.

Pay_1.png

Second pay period starting January 14 to January 28, 2020, the employee earns 10 hours of benefits.

Pay_2.png

Likewise, it will work for the rest of the weeks: 

  • 3rd pay period, 15 hours

  • 4th pay period, 20 hours

  • 5th pay period, 25 hours

  • 6th pay period, 30 hours

  • 7th pay period, 35 hours

  • 8th pay period, which is up to April 21, 2020, employee will earn 40 hours

Pay_3.png

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