Core allows voiding of transactions related to invoices, checks (including personal checks) and payments even in the closed accounting period and automatically creates general journal entries to handle the accounting behind the scenes.
To void an invoice in the closed period:
- Open the Invoices screen from the main menu > Billing > Invoices.
- In the list view, select the invoices on the grid that you want to void. Click Actions > Void.
- Confirm your action by clicking Yes.
- Select the date of voiding the invoices. The voided invoices disappear from the grid.
A pair of general journal entries are created automatically by Core. One of the general journal entries is created for the transaction being voided with the same date as that of the original transaction. The other journal entry is created with the accounting sides reversed and with the date as chosen by you.
The same logic is followed in case of voiding checks and payments.
Note: If the original transaction that you are voiding is not in a closed period, you are prompted to create a general journal entry, provided you have the Accounting subscription package. It follows the same date convention as above.