You can track per diem expenses in BQE CORE by setting up an expense item with a reimbursable cost rate and applying a markup through a fee schedule. This ensures that employees are reimbursed correctly while clients are billed at the marked-up rate. You can use the steps below to test this setup.
- Go to Settings > Time & Expenses > Expense Items.
- Create a new item (e.g., Meals $50/day), and enter a cost rate such as $50 (the amount to be reimbursed to the employee). Mark the item as Reimbursable and then click Done to save.
- Set up the fee schedule and include the markup percentage. Click Done to save the changes.
- Ensure your test project has this fee schedule assigned to it.
- As you enter your expense entry, the cost amount and markup should pre-fill automatically based on the project’s fee schedule. If the amounts do not appear as expected, review your expense item and fee schedule settings.
- The Invoice Details screen displays the expense item with both the cost rate (the amount reimbursed to the employee) and the markup amount (the amount billed to the client).
- The Bill Payments screen displays the amount prepared for employee reimbursement.