Overview
BQE CORE allows you to define preferences for the numbering format and behavior of vendor bills in your company. These settings streamline the entry of vendor bills and automate aspects of bill processing.
Field Descriptions
| Field Name | Field Description |
| Settings > Accounting > Vendor Bills > | |
Vendor Bills: Last Vendor Bill #
| This is the vendor bill numbering format, which consists of a prefix, number and suffix. The middle number is automatically incremented by one unit from the value entered here. CORE supports both numeric and alphanumeric IDs. The prefix and suffix should be limited to 20 characters maximum. Example: If you fill Prefix with VB, Last Vendor Bill # with 1000 and Suffix with 2026, the resulting bill number will be VB-1001-2026. Vendor Bills allow re-using the previous bill number if you check Allow Duplicates here. |
Add vendor bill numbers automatically to Bill Payments check memo | Check this option if you want your vendor bill payment checks to inherit the vendor bill number in the memo as a reference. |
| Auto-approve linked expenses with vendor bill | When enabled, approving a vendor bill automatically approves all expense entries linked to that vendor bill, provided those entries are not already part of another workflow (for example, submitted for approval). The expense entries inherit the approval action and display the same approver details as the vendor bill. If the user approving the vendor bill does not have permission to approve expense entries, CORE approves the vendor bill but leaves the linked expense entries unchanged and displays a warning. Unapproving or rejecting a vendor bill does not change the approval status of any previously approved expense entries. |