BQE CORE administrators and owners have control to restrict user access to creating, updating, and deleting time and expenses. Companies can choose globally to restrict time and expense entries in Settings. This allows your company to enforce alignment of time and expense entry with your billing and payroll processes.
We recognize that there are occasions when entries need to be modified after the close date. To support that, administrators have complete control to define exceptions to the restrictions for individual users with separate control over the Create, Update and Delete actions, allowing for complete customizability of your operations. You can define your policies from Settings > Time & Expenses. Note that time and expense controls are configured separately.
Time Card Monitoring allows managers to send reminders to employees when their timecards are due. Time Card Monitoring settings can be configured at the global level to ensure that all your employees submit their time cards on time. Check out Settings > Monitor Time Cards for details.
Time and expense closing period can be used in conjunction with monitoring as follows:
Assume you work Monday to Friday and need to submit your time by noon on the next Monday. This means you can report your hours anytime from the end of your workday on Friday until noon the following Monday.
- Monitoring - Reminder: A reminder can be sent at 3PM on Friday, followed by a follow-up 48 hours later.
- Close Settings: Set to automatically close on a recurring basis, ensuring that only administrators have exceptions by default.
On Friday, you have your first reminder to act on this. In the sample email above, you can see that you are over your 40 hours but haven’t submitted time. If you miss the email on Friday afternoon, you catch the follow-up email on Sunday. If you wait until after Monday at noon, you won’t be able to submit last week’s time card. You will have to ask your administrator for special permission to complete it.