Workers' Compensation

Overview

Workers' Compensation (WC) is a form of insurance providing wage replacement and medical benefits to employees injured in the course of employment, in exchange for mandatory relinquishment of the employee's right to sue their employer for perceived negligence. It also includes the benefits payable to the employee’s dependents in case the employee is killed in the course of employment. The premium for compensation coverage is determined by the type of job. Some types of pay, such as bonus, commission, etc. are excluded from the workers' compensation premiums as these are not directly related to workplace accidents.

Note that the premium for the workers’ compensation is not withheld from the employees’ paychecks; it is the sole liability of the employer. While plans differ among jurisdictions, provision can be made for weekly payments in place of wages, compensation for economic loss, reimbursement or payment of medical and like expenses, and benefits payable to the dependents of workers killed during employment.

Core allows you to create a list of varying workers' compensation policies offered to employees. You can assign a compensation code to each employee according to their positions so that their compensation can be reported as per the code. The Workers Compensation screen in Core allows you to assign workers' compensation and agencies for payroll purposes to various employee positions.

Field Descriptions

Basic Tasks

Add Workers' Compensation

View Reports

Advanced Tasks

Show/Hide Columns in Grid

Export Workers' Compensation

 

Field Descriptions

Field Name Field Description

Payroll Lists > Workers' Compensation >

ID The unique code or ID for workers compensation. You can use an alphanumeric combination. This code needs to be assigned to the different positions for payroll purposes.
Description A brief description of the workers' compensation code used for payroll purposes.
Company Liability %

This is the employer's contribution to the insurance premium for the workers' compensation and is calculated as a percentage of the gross pay amount of the employee who is assigned this compensation. It can be different for different employees. If the employee liability is left blank or kept as zero, the entire liability amount is paid by the company. This is applicable in a few states like Washington DC and affects the Total Payroll Cost.

Employee Liability %

This is the employee's own contribution to the insurance premium for the workers' compensation and is calculated as a percentage of the gross pay amount of the employee who is assigned this compensation. It can be different for different employees and is deducted from the employee payroll besides the company liability. If it is left blank or kept as zero, the entire liability amount is paid by the company. This is applicable in a few states like Washington DC and affects the Total Payroll Cost.

Agency The organization or entity that provides the compensation insurance. It is the beneficiary of the insurance premiums paid by the employer.
Start Date The start date of the insurance policy. It is typically the date when the workers' compensation is assigned to a position. However, the policy is applicable to the employees from their date of hiring.

 

Add Workers' Compensation

You can create workers' compensation codes at the company level and then assign them to the employees.

To add a workers' compensation code:

    1. Open the Workers' Compensation screen from the side menu > Lists > Payroll.

    2. Click Add on the right panel.

    3. Enter the required information in the top row of the grid:

      • ID: The unique code or ID for workers compensation. You can use an alphanumeric combination. This code needs to be assigned to the different positions for payroll purposes.

      • Description: A brief description of the workers' compensation code used for payroll purposes.

      • Company Liability %: This is the employer's contribution to the insurance premium for the workers' compensation and is calculated as a percentage of the gross pay amount of the employee who is assigned this compensation. It can be different for different employees. If the employee liability is left blank or kept as zero, the entire liability amount is paid by the company. This is applicable in a few states like Washington DC and affects the Total Payroll Cost.

      • Employee Liability %: This is the employee's own contribution to the insurance premium for the workers' compensation and is calculated as a percentage of the gross pay amount of the employee who is assigned this compensation. It can be different for different employees and is deducted from the employee payroll besides the company liability. If it is left blank or kept as zero, the entire liability amount is paid by the company. This is applicable in a few states like Washington DC and affects the Total Payroll Cost. 
      • Agency: The organization or entity that provides the compensation insurance. It is the beneficiary of the insurance premiums paid by the employer.

      • Start Date: The start date of the insurance policy. It is typically the date when the workers' compensation is assigned to a position. However, the policy is applicable to the employees from their date of hiring.

    1. Click Done.

You can edit this information in its detail view by clicking Detail on that row.

View Reports

To view a report:

    1. Open the Workers' Compensation screen from the side menu > Lists > Payroll.

    2. In the list view, click More > View Reports.

    3. Select a report from the Report List dialog. It opens in the viewer.

    4. Preview the report and then choose to export or print it.

 

Show/Hide Columns in Grid

You can configure the fields or columns that appear on the grid in the list view. You can hide or show columns, and sort the order of columns according to your requirements.

To do so, watch this video or follow these steps:

    1. Open the Workers' Compensation screen from the side menu > Lists > Payroll.
    2. In the list view, click More > Show/Hide Columns on the action bar.
    3. Select or un-select the column names in the drop-down list, say Start Date.
    4. Next, click the column name you want to sort the data by, say Agency.
    5. Click once for ascending order (A-Z) and twice for descending order (Z-A).

Note: You can resize the column widths on the grid and then reset them, if needed (More > Reset Column Widths).

Export Workers' Compensation

In Core, you can export the workers' compensation codes to the Comma Separated Values file format. Core exports data from all available columns and not just the columns visible in the grid.

To export workers' compensation records to a .CSV file, watch this video or follow these steps:

    1. Open the Workers' Compensation screen from the side menu > Lists > Payroll.

    2. In the list view, click More > Export as CSV.

    3. A .csv export file is created and saved on your system at the default download location, say your desktop. Click to open the spreadsheet.

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