Company Profile

Overview

The Company Profile screen is the first place you go to when getting started in Core. It contains all the company-level business information. This company information is used in reports and invoices. You can change any information later—except for the company name. Click to watch this video on managing your company in Core.

company_thumbnail.jpg

Core uses the inheritance model where a setting from the Company Profile screen is passed on to the list screens (such as Clients and Projects) and from there is passed to the final transaction. The country specified in your company profile determines the currency for your Core company. Also, the currency will be inherited by the projects and then by the invoices. If you change the currency at the project level, that will override the one specified in the Company Profile screen.

The Company Profile screen can be customized by modifying the labels and masks of various fields in the Custom Labels screen. For example, the caption Company can be changed to Firm or Practice.

Field Descriptions

Basic Tasks

Set Up Company Profile

Advanced Tasks

Add Logos

Add Documents

Add Custom Fields

Change Company Name

Mark Screen as Favorite

Field Descriptions

Field Name Field Description
Company Profile > General >
Logo

Company image or logo can be displayed at the top of reports and invoices. Optionally, you can customize your reports and invoices with a larger logo.

Name Allows a name of up to 100 characters.
Tax ID

The company's tax identification number. The mask of this field is set by Core automatically depending on your country, but you can change it in Custom Labels. It uses a default mask of ‘XX-XXXXXXX’ for US companies.

Employer ID

This is a US company's unique employer identification number assigned by the Internal Revenue Service (IRS). It is also known as the Federal Employer Identification Number (Federal ID) or the Federal Tax Identification Number (Federal Tax ID). The mask for this field can be set in the Custom Labels screen.

Currency

The country specified in your company profile determines the default currency for your Core company. However, you can set your default home or local currency here so that the correct amount, multiplier and symbols are used at relevant places (say, in Expense Entries). Core also uses this currency for the purchase tax amount instead of the system currency. If you change the home currency here, the currency on the reports changes automatically. This selection can be overwritten at the employee level. Example: If your main office is in USA but employee CJ is working in the U.K. office, you can specify the United States Dollar (USD) here but the British Pound as his default currency in the Employees screen. Whenever CJ logs his expenses, they will be recorded in British Pound according to the multiplier specified (in Expense Entries). When other employees log their expenses, they will be recorded in USD.

Email It has a maximum limit of 150 characters.
Fax This field does not access alphabets and special characters like (!@#$).
Closing Date

It is a lock-down date that prevents unauthorized or accidental editing of your accounting data and transactions (time, expenses, invoices, payments, etc.) in Core for the period you have closed. This keeps your books secure for potential audits and is especially useful for DCAA compliance. Example: If you enter a closing date of 12/31/2020, you cannot edit any invoice or enter time for any date before that.

Note: Core allows voiding transactions related to invoices, checks and payments in the closed periods and automatically creates general journal entries to handle its accounting.


Set Up Company Profile

To create your company profile, watch this video or follow these steps:

    1. Open the Company Profile screen from your company menu > Settings > Company Profile.

company_profile_set_up.png

    1. On the Company Profile > General tab, enter the required information:

      • Address: If you are using Core Payroll, the company address (State) is carried forward to calculate the taxes.

      • Tax ID: The company's tax identification number. The mask of this field is set by Core automatically depending on your country, but you can change it in Custom Labels. It uses a default mask of ‘XX-XXXXXXX’ for US companies.

      • Employer ID

      • Phone/Email/Website

      • Fiscal Year Begin/End

      • Closing Date: It is a lock-down date that prevents unauthorized or accidental editing of your accounting data and transactions (time, expenses, invoices, payments, etc.) in Core for the period you have closed. This keeps your books secure for potential audits and is especially useful for DCAA compliance. Example:  If you enter a closing date of 12/31/2020, you cannot edit any invoice or enter time for any date before that.

    1. Click Save.

Add Logos

You can add a company logo to display on your invoices and statements. Core supports a 125 x 125-pixel logo with up to 2 MB file size. If you select a larger image, Core automatically downsizes it to the default size. The image must be flattened (no transparency) in the .bmp, .png or .jpg format with 400 dpi (dots per inch).

To add a logo, watch this video or follow these steps:

    1. Open the Company Profile screen from your company menu > Settings > Company Profile.

company_profile_logos.png

    1. On the Company Profile > General screen, click Logo +.

    2. Browse to the folder containing your image. Select the file and click Open.

    3. The image displays on the screen. Click Save.

You can remove the logo by hovering over the image and clicking cancel-icon.png on the top-right.

Add Documents

You can view all the documents of the company, if any, on this screen.

To add a document to a company record, watch this video or follow these steps:

    1. Open the Company Profile screen from your company menu > Settings > Company Profile.

      company_profile_documents.png

    2. Go to the Documents tab and click Add.

    3. On the Add Documents dialog, select the relevant tab, depending on the type of attachment.

      • Computer: To attach files stored on your computer, enter its Description and drag your file or click to browse to that location.

      • Hyperlink: To attach an external link, enter its Description and then insert the hyperlink.

      • Dropbox: To link files stored in your Dropbox account, enter its Description and then browse for it.

      • Google Drive: To link files stored in your Google Drive account, enter its Description and then browse for it.

      • OneDrive: To link files stored in your Microsoft OneDrive account, enter its Description and then browse for it.

      • Box: To link files stored in your Box account, enter its Description and then browse for it.

      • Resource Library: To link company resources, select the resource from the library. This option is available only with Core CRM.

    1. Click Add.

  1. Core pre-fills some of the information about the attached documents in the grid.

Add Custom Fields

Using custom fields, you can track extra characteristics and attributes of your company. You can even customize these fields in the Custom Labels screen.

To add a custom field:

    1. Open the Company Profile screen from your company menu > Settings > Company Profile.

company_profile_custom_fields.png

    1. Go to the Custom Fields tab and click Add Custom Field.

    2. Select the type of field you want depending on the purpose, say Text Box.

    3. On the Add Text Box dialog, enter the required information:

      • Name

      • Type

      • # of Characters

    4. Check Show in List View if you want this field to appear under the Show/Hide Columns list and show up on the grid. Click Save.

Note: You can display a maximum of three custom fields on the list view per screen.

Change Company Name

To change your company name:

    1. Determine exactly how your company name should display - spelling, spacing and punctuation – on your invoices, reports and statements.

    2. Next, open the Company Profile screen from your company menu > Settings > Company Profile.

    1. company_profile_change_name.png

    1. On the General tab, enter the new company name and click Save.
  1. Alternatively,

    1. Open the Manage Companies screen from your company menu > Account > Manage Companies.

company_profile_change_name2.png

    1. Select your company file on the grid and click Detail on that row.

    2. On the Edit Company dialog, enter the new name.

    3. Click Save.

Mark Screen as Favorite

You can mark or flag the most-often used and important screens in Core as your favorites up to a maximum of ten. These favorite screens then display separately on the side menu under the Favorites list. You can manage all your favorite screens in Core from User Preferences.

To mark this screen as your favorite, watch this video or follow these steps:

    1. Open the Company Profile screen from your company menu > Settings > Company Profile.

company_profile_favorite.png

    1. Click favorites.png on the top-right.

    2. You can access this screen from the side menu under Favorites.

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