Tracking overhead expenses in Core

In many companies, you have to keep track of internal activities and expenses, even though they can be non-billable. You might want to track overhead expenses like administrative expenses, training, research, marketing costs, etc. In any case, time and expenses flow to the projects, allowing you to track both billable and non-billable expenses–whether you incur them for a revenue project or an in-house overhead project.

In Core, an overhead project requires you to set up your company as a ‘client’ and then assign the overhead project to it. Overhead contracts trigger a business rule to flag all time and expenses charged to a project as non-billable, regardless of the expense item's default status.

To track overhead expenses in Core:

    1. Open the Clients screen from the main menu > Contacts > Clients.

    2. Create a new client record for your company, say ‘BQE Core Sample’.

expense_entries_overhead.png

    1. Now open the Projects screen from the main menu > Projects.

    2. Create an internal project for general office expenses, say ‘Overheads’ and assign the client 'BQE Core Sample' to it. 


expense_entries_overhead2.png

    1. Next, assign the owner/principal/manager of your company (whoever checks and approves the general office time and expenses) as the Manager.
    2. Select Overhead as the Contract Type and set the Status to ‘Active’.

    3. Now you can record your expense entries against this 'Overheads’ project with any general office expenses.

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